We do 6-8 events a year. We keep our client list small so that we are available to accommodate your multi-day destination events on a whim. Planning a destination event requires flexibility to land on the perfect date and location for you. Aligning your ideal destination and date with the ability to curate a highly meaningful and exciting experience is only feasible with an intentional and limited number of clients each year.

Our planning process is structured around the high-demand lives of our clients. Therefore we strive for one to two in person meetings, ideally at the destination of the event. During this time, we bring all of your vendors to you for a value-packed series of planning and design meetings. You will walk away from these meetings with critiques given, decisions made, and a deep sense of accomplishment.

Of course! Some of our favorite events have been private dance parties that go late into the night, chic charity dinners that host donors from all over the world, or fashion line launches with runway models and live product displays. We are open to any opportunity to get creative and deliver an epic experience.

Planning an event is very similar to building a house. The cost of the house depends on many factors (i.e. How many rooms does it have? What are the finishes? What are the elevations? etc…). We approach the process very similarly to how a general contractor would. We work with the client to identify the initial scope of the project, then we build a budget around that scope. Or, inversely, if the client comes to us with a budget, we present a scope of work that is achievable within the provided budget. In either scenario, there is a discovery phase of pricing out what is possible under current market conditions, exploring alternatives with the client, and shifting the direction as we go to ensure that expectations and budget are in alignment. On average, our wedding budgets start at $2,500 per person and fluctuate from there based on client preferences and priorities.

Reagan Events consists of two full time planners, and several part-time support staff members. Reagan and her team works collectively with each client on each event and do not divide events to plan individually. We find that we can offer the highest level of service when each client has equal access to our entire team. On event days, our team is composed of at least five and upwards of ten or more event assistants, depending on the scope of work. Our standard is to be heavily staffed so that we can quickly meet the high demands that go hand-in-hand with offering exceptional service and experiences.

Our design process is thought provoking, exciting, and collaborative. It begins with a lot of listening, where we enjoy hearing you tell your story…beyond your love story and how you met, we want to understand the WHYs behind what matters to you, why that one experience was life changing to you, why something holds such strong meaning to you. What is it behind your heart and soul that brings you alive? Then, through renderings, fabric swatches, physical samples, and mock ups we translate your why into the moments that wow. It’s a delicate dance between you and the designers to perfect the smallest nuance to ensure that you feel fully reflected in the design - and that the meaning behind it all makes your heart sing.

A party on a remote island in Greece only accessible by boat? A rehearsal dinner in one state with the wedding in another state the next day? A multi-day affair in a non-English speaking country?

When you say jump, we say how high? The true value of an exceptional event planner is her ability to navigate and troubleshoot any scenario, particularly when time and resources are scarce. With years of solid relationships with top professionals across the globe, not only are we capable, but we are backed by the best in the business. Truly anything is possible; and if there ever is a scenario where we feel like we could not deliver our services excellently, we will be the first to let you know.

Transparency is the key to our business. Our clients have access to all contracts and planning collateral at all times through our commonly used operating system, Google Drive. We have intentionally made our systems as familiar and user friendly as possible to avoid any barriers to access and we build our budget estimates with such detail that you can trace where every penny goes.

Our service fee is a percentage of the overall scope of the event. You are in the driver’s seat at all times and are only charged for the scope of work that you need. We are open to flat rate pricing with the strict requirement that we transparently map out the desired scope of work together before agreeing to a fee. Potential flat rate pricing will also have parameters in place for additional compensation if the event grows beyond the original scope of work. At the end of the day, we are interested in a mutual partnership that is packed with value, transparency, and no buyer’s remorse.

Yes, our fee is applied to things that you have booked prior to contracting with us. Booking is just the tip of the iceberg and our rule of thumb is that if we have any aspect of responsibility for the venue or vendor, our fee must be associated with it. The band is a perfect example of a vendor that clients come to us with. After contracting, we are responsible for coordinating the band’s staging, power, and audio needs, their arrival and load in logistics, their on stage performance needs, curating their song list, managing their set, keeping them on timeline, and ensuring that your special requests are met. Similar management responsibilities could be applied to all other vendors beyond securing the contract.

We do not manage hotel room blocks but we do ensure that you are connected with a partner of ours who does, usually at no additional expense to you.

We begin with our Initial Steps Questionnaire, which is a fun and centering activity for you and your partner to do together (make it a date night!). We gather so much information from this exercise and it springboards our vendor alignment process. As we play matchmaker building your vendor team, we informally exchange inspiration photos online to get the creative juices flowing and hone in on the direction of your event. While we strive to make all aspects of planning fun and manageable for you, the beginning phases can be particularly fun!